A well-prepared and carried out meeting might end up like a balloon following its encounter with a sharp pin – deflated and rather disappointing.
Just like the cows of Hinduism, the meeting seems a holy institution in Danish businesses and organisations. We have firmly established rituals, strictly observed, and we have holy principles that we shield and protect. But must we always do as usual or could there be reasons for shaking things up and going quite differently about it?
Most of us know the feeling of entering a meeting room without being entirely sure what type of meeting it actually is.
Naturally, we will often know the other attendees and we might have some idea of what the cause of the meeting is. However, we aren’t necessarily certain when it comes to defining the purpose of the meeting. Purpose, in the sense of a shared understanding of the desired and expected outcome.
Topics: Meeting Culture
Is the environment you are holding your meetings in contributing to productive work? The room and its interior actually affects the way in which you are interacting, learning, listening and working together.
Virtual meetings can be challenging but when face-to-face isn’t an option and the group email chains are getting too complex, it’s time to bring the team together virtually.
All too many people have had the experience of a conference call gone wrong, awkward silences, people talking over each other, and that distracted tone of voice and clicking keyboard that tells you your colleague is using the meeting as a chance to catch up on something else. But it doesn’t have to be this way. With the right set-up, video meetings can be just as effective as face-to-face meetings, possibly even more so.
Next time you need to connect your colleagues across time and space, try these tips for maximizing engagement and bringing the meeting to life.
Collaboration is a buzz word in the workplace these days, and though it can be overused, there is truth to the expression “the whole is greater than the sum of its parts”. Collaborative meetings, done well, means getting more done and creating greater outcomes than working in silos.
Here are three tips for more organizing more productive and collaborative meetings.
Introducing First Agenda to Douglas Borough Council on the Isle of Man has been transformational. Before FirstAgenda, the administration team had to manually print, bind and then post or hand deliver all of the agendas and related documents for council meetings every month. This was a time intensive process, plus it used a lot of paper.
The Danish Agriculture & Food Council started using FirstAgenda in one of their foundations in 2012. Since then, it has spread like wildfire to the rest of the organization. The result: They are saving time and money compared to the manual processes they used to use. Today, FirstAgenda is the primary meeting tool for all of their boards and foundations. Using one tool for meetings accross the organization makes it easier for both administrators and those who are members of several boards.
Safe and secure handling of information is absolutely essential when you are trusting external partners with your data.
At FirstAgenda, we place extremely high importance on data security. Our customers include municipalities who handle highly confidential matters and companies who want to protect their financial and product information. We are experienced in creating secure IT systems for sensitive information, that should under no circumstances be available to anyone who isn’t authorized.
Below are the eight questions we are most commonly asked about data security - if you have a question that is not on the list, you are more than welcome to contact us.
Does your workplace tend to be a bit serious? Is it a place where people could benefit from loosening up a bit? When was the last time you had a deep belly laugh with your colleagues?
Laughter helps people relax and opens them up to new ideas. It clears the mind, releases stress and breaks down barriers. Who says work and fun can’t mix? Next time you’ve got some serious work to do, try a few of these ideas to bring humor and lightheartedness into your meetings. You might be surprised at the results.