Here’s how to find the perfect weekday for your next meeting:
- Tuesday is ideal for idea-generating meetings 💡
- Wednesday is ideal for meetings with new challenges or meetings that require a lot of preparation time ✏️
- Thursday is ideal for urgent meetings to finish weekly to-dos ⏱
- Friday is ideal for follow-up meetings and informal gatherings ✅
Oh Monday, our beloved old friend... or...
Mondays can be tough. We all have our own feelings about Mondays - and they probably change from week to week. Even though every single Monday has down sides there are still some great opportunities hidden in the scorned first day of the workweek.
Pros: You have the full week ahead, so Monday is a good day to make plans for the upcoming days.
Cons: The mailbox is full of messages, so your colleagues are probably busy getting through that. Also, they’re trying to get back into work-mode after the weekend.
Time of the day: Never plan a meeting Monday morning. Your colleagues, and you for that matter, won't have time to prepare for it. Also, Monday morning is the time for quietly reading emails and getting back at it.
If you're hosting a meeting that doesn't require lots of planning from the participants, you can plan it monday before noon.
If the meeting attendees need just a little preparation time, Monday afternoon is good.
Monday is ideal for: Planning-meetings where you don't need much preparation - it's more about planning what to do for the fresh week 📅
We never really know what's up with Tuesday. It's not the first day after the weekend, yet sometimes it feels like it. It's not the middle of the week... it's just there...
Surprisingly, several studies have found Tuesday to be the most productive day of the week.
Pros: Since it's the most productive day of the week, your colleagues will be motivated and the ideas will be flowing and come easily.
Cons: Think twice whether you really want to spoil your colleagues’ good workflow with something as dull as a meeting.
Time of the day: If you decide on having a meeting Tuesday - despite the high level of productivity - you ought to consider when to interrupt. Mornings are often quiet, and therefore it's typically easier for your colleagues to get work done - don't schedule a meeting in the mornings.
Many leaders tend to have meetings around 11 am. The morning-flow is done, but it's a little close to lunch - which might be an advantage, because your meeting will most likely end on time.
Tuesday afternoon will be a good time. Not right after lunch, but about half an hour after. Energized and ready for the rest of the productive day.
Tuesday is ideal for: Idea-generating meetings 💡
Hump day, we made it!
After this day, there's two more days and then it's the weekend - meaning we have the drive to get things done.
Pros: Half way through the week means that you have a good overview of which assignments lie ahead. Another good thing about Wednesday is that there's a lot of planning time before and evaluation/follow-up time after a Wednesday-meeting.
Cons: It’s the weekday that’s furthest away from a weekend on both sides, so your colleagues might be tired and have a hard time focusing.
Time of the day: Wednesdays aren't difficult concerning the time of day - whenever fits you better. Always think about your own mood - for example in the morning, right before lunch or late in the afternoon.
Wednesday is ideal for: Meetings with new challenges or meetings out of the office so your co-workers get a break from the normal workflow.
Wednesday is also a good day for meetings, that require a lot of preparation time. Remember that preparation demands that you sent the agenda early, so the meeting participants know how to prepare ✏️
'Little Friday'. The mood is good, atmosphere casual, and we're finishing up on our weekly tasks. Hopefully - which is the tricky keyword here. Thursday is potentially stressfull, busy and rushed, because we have to finish up on a lot of things. Thursday is the last chance to manage large assignments before the weekend.
Pros: A Thursday morning meeting gives you two entire days before the weekend.
Cons: Thursday has a risk of becoming unproductive, because your co-workers can get a glimpse of the weekend ahead, but even more so because they potentially can be weighed down by a typical Friday deadline.
Time of the day: As mentioned, Thursday mornings can give you almost two full days before the weekend. Two days can be of great value. Thursday around noon can be a good time to talk about the finishing of a project, or give an update on how it's going.
Thursday is ideal for: Urgent meetings to finish weekly to-dos ⏱
Friday is the winner - it's most people's favorite day. Everybody is excited about the weekend, which will contribute to a loose, relaxed and easy day.
Pros: Friday is a good day for a follow-up meeting to catch up on how the week went and what you have accomplished.
Cons: Friday is also the day where deadlines are due. Therefore, your colleagues might be busy closing deals and sending final emails, so a Friday meeting might interrupt their agenda for the day.
Time of the day: The perfect time of the day depends heavily on the status of you colleagues assignments. If they're done, Friday morning is perfect for an evaluation meeting. If they're about to finish it, Friday noon or afternoon is much better. If they're far from the deadline, Friday is not a good day for a meeting.
Friday is ideal for: Follow-up meetings and social/informal gatherings ✅
To sum up: which day is the best?
If you’re good at planning your meetings, most days will work just fine. Monday is good, because you won’t interrupt ongoing business, and you have a great opportunity to plan the week. Tuesday is the most productive day, so you have to consider if you want to interfere with that – instead, go for Wednesday or Thursday.
If you have a status meeting of the week or want to plan a social get-together, then Friday is your day. People are down in tempo and looking forward to the weekend.
So, the answer is simple: it depends on what type of meetings you're having.
FirstAgenda is a meeting software that helps you optimize every step of your meeting.