Meeting minutes are a fundamental part of our professional lives. On one hand, it’s vital to capture relevant information, decisions and assigned tasks to keep everyone on the same page. On the other hand, if you're madly scribbling everything down, then you're likely missing the point entirely because you’re not present in the meeting.
To write or not to write
Are you the notorious note-taker typing word-for-word? Or do you manage to avoid this dreaded role that no one wants? Maybe you don’t even find it necessary to take notes? Simply, there are two scenarios: you either write meeting minutes or you don’t. Here are the benefits of both:
- You don’t write meeting minutes:
The benefit here is that you win back a lot of time. You don’t have to write, structure and send out the minutes afterwards. And you’ll be 100% present during the meeting. Unfortunately, unless you have a superhuman memory, you’ll lose a lot of details from the meeting.
- You write meeting minutes:
There are many benefits to writing meeting minutes. If done well, you have a solid record of your meetings that helps your team stay aligned and follow through on results. However, it’s quite time-consuming. Especially if you don’t have a shared protocol, then it can seem like a never-ending mission. And when you need a quick recall you most often have to search through endless email attachments, notebooks or folders to find that missing information.
Whether you like it or not, there’s pros and cons to both practices. But wouldn’t it be nice if you only had the pros? A way to receive a summary without having to do all the work?
Hold that thought, and let us walk you through the third solution.
The third solution
We have seen big advancements within machine learning, artificial intelligence and speech recognition during the past 5 years. Technology is finally mature enough to help us optimize the tedious and repetitive meeting tasks that we’d rather not do.
That’s why we developed the meeting app, Assistant.
See how other people use Assistant or start your free trial 👇
Assistant uses speech recognition to create your meeting minutes – automatically. But it doesn’t look like a traditional meeting record.
When you finish a meeting, every attendee will receive an overview of the meeting’s most important keywords. Basically, it’s not just a transcription of everything that has been said (that would be pretty ineffective). The output is based on the most important words and phrases you’ve mentioned to create an overview of topics.
Later, when you need to refresh your memory, you’ll be able to take a quick glance at these topics, or search and listen to what was said. In addition, the app also helps you keep track of your decisions, tasks, photos, personal notes and audio bookmarks.
Basically, you get the best of both worlds: You don’t have to write traditional meeting minutes, but you still get a fully detailed overview from your meetings.
We’re on a mission to make life a little easier for you (because let’s face it, meetings aren’t that fun) – but no matter which of the three solutions you prefer, remember that meetings are the vehicles for big breakthroughs and collaborative decision-making.
Don’t underestimate the tools, habits and practices you bring into the room. There’s no one-size-fits-all solution to make meetings successful, but if you’re curious to know more about the meeting app, click below to read more.