What type of meeting is this?

Posted by Troels Emborg
on April 20, 2017

Most of us know the feeling of entering a meeting room without being entirely sure what type of meeting it actually is.

Naturally, we will often know the other attendees and we might have some idea of what the cause of the meeting is. However, we aren’t necessarily certain when it comes to defining the purpose of the meeting. Purpose, in the sense of a shared understanding of the desired and expected outcome.

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Topics: Meetings, Meeting types

Guide: Choose the right environment for your meeting

Posted by Sisse Haldrup
on March 28, 2017


Is the environment you are holding your meetings in contributing to productive work? The room and its interior actually affects the way in which you are interacting, learning, listening and working together.

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Topics: Meetings, Effective Meetings

Five tips for effective virtual meetings

Posted by Jasmine Cargill
on January 5, 2017

Virtual meetings can be challenging but when face-to-face isn’t an option and the group email chains are getting too complex, it’s time to bring the team together virtually

All too many people have had the experience of a conference call gone wrong, awkward silences, people talking over each other, and that distracted tone of voice and clicking keyboard that tells you your colleague is using the meeting as a chance to catch up on something else. But it doesn’t have to be this way. With the right set-up, video meetings can be just as effective as face-to-face meetings, possibly even more so. 

Next time you need to connect your colleagues across time and space, try these tips for maximizing engagement and bringing the meeting to life.

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Topics: Digital Meeting, virtual meetings, Meetings, conference calls

Make your meetings more collaborative

Posted by Jasmine Cargill
on December 8, 2016

Collaboration is a buzz word in the workplace these days, and though it can be overused, there is truth to the expression “the whole is greater than the sum of its parts”. Collaborative meetings, done well, means getting more done and creating greater outcomes than working in silos.

Here are three tips for more organizing more productive and collaborative meetings.

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Topics: Collaborative Meetings, Meetings, Effective Meetings

Case study: How FirstAgenda has transformed meetings on the Isle of Man

Posted by Jasmine Cargill
on August 29, 2016

Introducing First Agenda to Douglas Borough Council on the Isle of Man has been transformational. Before FirstAgenda, the administration team had to manually print, bind and then post or hand deliver all of the agendas and related documents for council meetings every month. This was a time intensive process, plus it used a lot of paper.

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Topics: Digital Meeting, Customer Cases, Success Stories

Case study: Saving time and money for one of Denmark’s largest industries

Posted by Nanna Manbjerg Rasmussen
on August 24, 2016

The Danish Agriculture & Food Council started using FirstAgenda in one of their foundations in 2012. Since then, it has spread like wildfire to the rest of the organization. The result: They are saving time and money compared to the manual processes they used to use. Today, FirstAgenda is the primary meeting tool for all of their boards and foundations. Using one tool for meetings accross the organization makes it easier for both administrators and those who are members of several boards.

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Topics: Digital Meeting, Customer Cases, Success Stories

Is your data secure? Eight sure reasons to use First Agenda

Posted by Troels Emborg
on August 23, 2016

Safe and secure handling of information is absolutely essential when you are trusting external partners with your data.

At FirstAgenda, we place extremely high importance on data security. Our customers include municipalities who handle highly confidential matters and companies who want to protect their financial and product information. We are experienced in creating secure IT systems for sensitive information, that should under no circumstances be available to anyone who isn’t authorized.

Below are the eight questions we are most commonly asked about data security - if you have a question that is not on the list, you are more than welcome to contact us.

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Topics: Meeting, Data Security, Digital Meeting, IT Security

Six crazy ideas to bring laughter into your meetings

Posted by Jasmine Cargill
on April 8, 2016

Does your workplace tend to be a bit serious? Is it a place where people could benefit from loosening up a bit? When was the last time you had a deep belly laugh with your colleagues?

Laughter helps people relax and opens them up to new ideas. It clears the mind, releases stress and breaks down barriers. Who says work and fun can’t mix? Next time you’ve got some serious work to do, try a few of these ideas to bring humor and lightheartedness into your meetings. You might be surprised at the results.

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Topics: Effective Meetings, Creativity

Do you really need that meeting?

Posted by Jasmine Cargill
on April 1, 2016

Meetings are an inevitable part of work-life and often the best way to get something done. The problem is that we attend too many of them. According to the American National Statistics Council, employees spend 37 percent of their work time in meetings. Too many meetings adds up to interrupted work-flows, lowered productivity and meeting-fatigue. 

Scheduling a meeting may be the right fit for the situation, then again, there may be a better alternative. Next time you want to book a meeting, ask yourself these five questions. 

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What you can learn from a four-year-old about good meeting culture

Posted by Jasmine Cargill
on March 24, 2016

Do you find it hard to imagine what a four-year-old can teach you about good meetings? We don’t expect you to take our advice literally and turn your office into a kindergarten. Nevertheless, we have found a few useful situations from the playground that can be applied to the office.

It’s easy to dismiss creativity, curiosity, breaks and movement as “nice to haves” or distractions from the “real work” of a meeting. In fact, they are essential elements for enhancing focus, effectiveness and productivity. They also contribute to happier and more satisfied employees.

You don’t have to install a sand pit or jungle gym in your office. But then again, it could fun! Read on to find out what you can learn from a four-year-old about good meeting culture. 

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